Job Description
Administrative Assistant lll Location Remote : Overview: TISTA Science and Technology Corporation is seeking an Administrative Assistant lll to join our team.
Are you an experienced Administrative Assistant that would like to be part of an amazing team focused on delivering initiatives for digitization, automation, modernization, infrastructure, security, and interoperability of systems and processes to provide Veterans and their families the most efficient and timely service and benefits resulting in a positive impact for millions of people? If so, we may have an opportunity for you! Responsibilities:
- Core duties and responsibilities revolve around supporting others.
- Job duties can vary widely from day to day.
- Document Management: Assist in preparing, maintaining, and organizing documents such as program reviews, meeting minutes, workshops, and action tracking.
- Meeting Facilitation and Coordination: Schedule and coordinate meetings, capture meeting minutes and action items, PMO reviews, and ensure all necessary materials, equipment, and facilities are available for off-site meetings.
- Communication Support: Assist in drafting and disseminating communication from product lines to/from portfolio, stakeholders, and relevant parties; Help maintain distribution lists, contact information, and stakeholder communication preferences.
- Reporting Assistance: Gather data from various sources for the creation of PMO reports; Support the preparation and distribution of dashboards, status updates, and other regular PMO reports.
- Training Logistics: Coordinate logistics for training sessions, workshops, and seminars; Handle registrations, manage attendance lists, and assist in preparation of training materials.
- Budgeting and Expense Tracking: Assist in tracking PMO-related expenses and budget utilization; Support the processing of invoices, purchase orders, and other financial documents.
- Stakeholder Management: Assist in updating and maintaining stakeholder directories, contact lists, and engagement plans; Support stakeholder communication efforts, ensuring timely and efficient information flow.
- Event Logistics: Support the coordination of portfolio events; Handle venue booking, catering, equipment setup and other logistics.
- General Administrative Duties: Manage office supplies and equipment for portfolio or product line; Handle PMO correspondence, including mail and emails and direct them to appropriate personnel; Collect feedback after workshops and/or training to facilitate continuous improvement.
- Schedule appointments and maintain calendars.
- Schedule and coordinate staff and other meetings.
- Collate and distribute mail.
- Prepare communications, such as memos, emails, reports, and other correspondence.
- Write and edit documents from letters to reports and instructional documents.
- Create and maintain filing systems, both electronic and physical.
Qualifications:
- 5 years of IT Portfolio Office administration experience required
- Communications and decision-making are paramount.
- The ability to make independent decisions daily, addressing the best way to handle specific tasks.
- Must collaborate with other administrators and support personnel, management, and clients on a regular basis.
- Must know how to keep yourself and others organized and how to determine which tasks are the most important.
- Proficient at spelling, punctuation, sentence structure and writing.
- VA experience desired.
Education :
Clearance :
- The ability to pass a Tier 2/Moderate Background Investigation
Location
Pay Range:
- The pay for this position ranges from $65,000 to $75,000.
- The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.
- Also, certain positions are eligible for additional forms of compensation, such as bonuses.
- TISTA associates are eligible to participate in our comprehensive benefits plan! More information can be found here:
Job Tags
Full time, Work at office,