Job Description

Administrative Assistant (Vendor Onboarding) Location Hybrid remote in Austin, TX : Job Title: Administrative Assistant (Vendor Onboarding) Employee Type: WS Expected Weekly Hours: 40 Location: Austin, Texas 78759 (Hybrid) Pay Rate: $31.70 - $32.80 per hour Position Summary This position is responsible for various general administrative support tasks for the client's business unit(s). Responsibilities
Calendaring for team members, managers, and executives
Draft/modify reports, presentations, meeting agendas, and communications
Coordinate/manage travel plans
Event management including budgeting and logistics
Space management including supporting HR on onboarding/offboarding team personnel
Manage assigned procurement, expense reporting, and inventory management items
Manage some correspondence with customers, external partners and vendors/suppliers
Help implement business process improvements
Occasionally work 40+ hours in a week to meet certain team milestones
Perform other duties as needed
Education and Credential Requirements
High School Diploma, GED or Equivalent, Bachelors Degree preferred
Eligible to work in the US without RLA sponsorship for employment visa status
Experience Requirements
2-4 years of experience in an administrative assistant role
2+ years of experience directly supporting executives
2+ years of calendar support experience
2+ years of Outlook experience
2+ years of Excel experience
Experience managing vendor/supplier relationships
Experience communicating directly with customers and external partners
Skills Requirements
Ability to read, write, and speak English proficiently
High proficiency using productivity software such as M365 (Word, Outlook, Excel, PowerPoint, Visio, Teams and SharePoint)
Ability to use project/program management principles and methodologies to consistently meet task deadlines, triage changing priorities, and track issues to resolution
Ability to collaborate across diverse teams with a customer service mindset
Work Environment
The position typically operates in a standard office environment and/or from employee's home
Be able to lift and/or move up to 25 pounds
#Hybrid #LI-Hybrid

Job Tags

Hourly pay, Full time, Work at office, Work visa,

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