Job Description

A Leading Billion-Dollar Growth/Private Equity Investment Firm located in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant/Project Coordinator to support 3-5 top-level executives, including C-level. This successful new team member will proactively organize and execute tasks and projects with little supervision (after training) through their exceptional, detail-oriented project management skills. Candidates must have a minimum of 3-5+ years of applicable high-level administrative experience, ideally supporting a team within financial services, and a Bachelor’s degree is required. They should be extremely motivated, highly adaptable, solutions- and team-oriented, organized, hardworking, and possess a positive attitude, a “no task is too big or small” mentality, a sense of urgency, and the ability to maintain professional discretion at the highest level. This is a fantastic firm to work for with an excellent reputation, an entrepreneurial/collaborative culture, and really, really nice people! It is also a great opportunity for a professional who takes pride in his/her work and is not afraid to ask questions and work independently!

• Salary depends on experience (90-115k+ base), plus paid overtime and discretionary bonus eligibility.
• Amazing benefits/perks! Robust healthcare plan for employees and dependents; vision and care, 401k plan, 3 weeks’ vacation, monthly wellness reimbursement (gym membership, yoga/meditation classes, etc.), free lunch, cell phone reimbursement Great benefits/perks!
• Hours are 9:00am-6:00pm, with one (1) hour break and flexibility as needed. Hybrid 4/1 schedule (Monday-Thursday in office; Fridays remote).

Responsibilities:

• Provide high-level executive administrative support to 3-5 top-level executives.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments across various time zones; create agendas, coordinate internal team/external attendee meeting invites/details according to standard company or executive preferences, and prepare and distribute meeting materials; manage, own, and maintain busy and ever-changing, high-volume calendars.
• Liaise with high-level executives and/or their support from external companies (primarily technology and financial service companies) to manage small and large meetings, board scheduling, and additional executive support (board materials, committees, documentation requiring review/execution, etc.).
• Communicate professionally with Limited Partners “LPs”, Portfolio Companies “PCs”, prospective company management, industry peers, internal colleagues, and other senior leaders, always exercising the utmost discretion.
• Manage all aspects of quarterly zoom roundtables with company’s PCs (~20-30 participants), in addition to various projects to assist each executive within their specific function.
• Coordinate complex domestic and international travel arrangements and detailed itineraries, including flights, hotel accommodations, car services/ground transportation, events, dining reservations, etc., checking and re-checking for possible changes.
• Oversee phone management and screening on behalf of executives.
• Prepare, process, and submit expense reports on a timely basis, reconciling with monthly credit card statements and liaising with finance department.
• Manage and enter executives’ activity and client data/updates into internal CRM database (DealCloud) and generate monthly and quarterly reports based upon data and activity for presentations and internal activity tracking.
• Manage tracking of time allocation, candidate interactions, and data entry of executives’ project and value additions.
• Manage upkeep and editing of executives’ contacts. 
• Provide back-up support to other executive support colleagues.
• Assist with ad hoc projects and participate in various firmwide requests.

Required Qualifications:

• Minimum 3-5+ years of relevant corporate administrative work experience with a preference for exposure to private or growth equity firms/financial services supporting multiple senior-level professionals with busy and complex schedules. 
• Bachelor’s degree strongly preferred/required.
• Professional demeanor and ability to interact with individuals/executives (both internal and external) at all levels
• Detail- and team-oriented, organized, and proactive contributor with excellent follow up skills to ensure nothing slips through the cracks
• Possesses confidence and strong organizational and project management skills with the ability to seamlessly multi-task while taking ownership of the Executive Assistant role.
• Excellent interpersonal and communication skills (both verbal and written); active listener.
• Able to prioritize workflow and independently work efficiently while being comfortable asking questions when in doubt. Intuitive and a quick thinker capable of asking “that next question” and anticipating the unexpected 
• Evidence of history maintaining confidentiality and discretion with all sensitive information
• Self-starter with the ability to remain calm under pressure. 
• Strong proficiency in Adobe and Microsoft Office Suite with an emphasis on Outlook, Excel, Word, and PowerPoint. Preferable experience with data entry, time tracking, etc.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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Job Tags

Permanent employment, Full time, Work experience placement, Work at office,

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