Job Description
East Coast Emergency Lighting, Inc. has been the leader in the emergency vehicle industry for over 25 years, with locations in New Jersey, New York, Virginia, Florida, and Pennsylvania. At East Coast Emergency Lighting, Inc., our mission is to provide a superior customer experience, supply only the best quality brands, and achieve the highest degree of workmanship. We take pride in every vehicle created and upfitted while being recognized as sales and installation specialists within the industry.
An incredible culture, stellar reputation, and an amazing opportunity to work in a growing company! The
Office Assistant will provide administrative support to ensure the smooth operation of the office. Responsibilities include greeting and assisting customers, answering and routing incoming calls, assisting with clerical and accounting tasks, and maintaining company documents. The ideal candidate will have excellent communication skills, strong organizational abilities, and a professional demeanor to create a welcoming and efficient front-office environment.
Our Employee Compensation and Benefits show how much we value our Team! Compensation and Benefits - $20 -$23 per hour based on experience
- Health Benefits (Medical, Dental, and Vision)
- 401K
- Paid time off and holidays
Schedule Full-Time 8 AM-4 PM Monday – Friday
Location 200 Meco Drive
Millstone, New Jersey 08535
Key Responsibilities and Accountabilities Reception, Customer Service, & Administrative support
- Greet visitors and customers in a friendly and professional manner
- Direct guests to the appropriate personnel or department
- Address customer inquiries in person, over the phone, or via email
- Work with all company departments to ensure an efficient working environment
Phone & Communication Management
- Answer and route incoming calls to the appropriate staff members
- Take accurate messages and ensure timely delivery to the correct recipient
- Maintain the company’s main email inbox and forward messages as necessary
Clerical & Administrative Support
- Assist with filing, copying, scanning, and data entry tasks
- Prepare and distribute correspondence, reports, and other documents
- Schedule appointments and maintain office calendars as needed
- Support and assist the President and management staff with administrative tasks
- Maintain and organize company records and files, both physical and electronic
- Ensure documents are stored securely and accessible when needed
- Assist with updating and maintaining databases and recordkeeping systems
Collections/Accounting
- Call or email clients to remind them of outstanding payments
- Send follow-up notices or statements
- Work with customers to arrange payment schedules if needed
- Document all collection efforts and communications
- Record payments and adjustments in accounting software
Qualifications - High school diploma or equivalent; additional administrative training preferred
- 2+ years of clerical or administrative experience
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and office equipment
- Strong interpersonal, verbal, and written communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple tasks and work in a fast-paced environment
- Professional appearance and demeanor
Core Competencies - Customer Service Excellence
- Professional Communication
- Time Management
- Attention to Detail
- Teamwork & Collaboration
- Confidentiality & Data Security
We look forward to receiving your resume!
Job Tags
Hourly pay, Full time, Work at office, Monday to Friday,